Student Management

Users can access the Student option from the main menu in DriveEZ, This section allows for the oversight and management of the Students. 

List View 

• Users would be able to view the number of students added to the system in the list view.  

• Upon selecting any specific student name, you will be able to view the details of the student. 

Grid View  

• Users would be able to view the number of students added to the system in the grid view. 

1.5.1 View Listing Screen  

On the screen it displays a list of all Students. 

• This interface enables administrators to view, manage, and take action on all instructors associated with the platform. Each row represents an instructor and displays key information including: 

• Name: The student’s full name 

• Display Name: Abbreviated version of the name  

• Course: Number appears to represent courses taken 

• Email: Student’s email address 

• Contact: Phone number  

• Status: Current account status (“Active” or “Registered”) 

• Action: Includes icons to edit or view the Student’s profile. 

1.5.1.1 Filter & Search  

It is being used for filtering and searching student records based on specific criteria. 

• Search by Name, Email or Phone Number: A text box where users can type part or full details of a student’s name, email, or phone number to search. 

• Branch: A dropdown field that lets the user filter students based on the branch location. 

• Status: Another dropdown to filter based on the account status of students. 

1.5.1 View Student Profile 

Upon selecting the Profile icon from the Action column from the listing screen user will be redirected to view the student profile. 

Users will be able to view the following details on the student profile:  

1.5.1.1 Course Section 

• Table shows the enrolled courses for the student. 

• Columns: Name, Duration, Classes, Started, Progress, Actions 

• Status: View the status of the enrolled courses.  

• Button: Add Course – Allows admin to assign a new course. 

1.5.1.1.1Add Course  

Upon selecting the Add course button, users would be able to view the below pop-up:  

• Course: Select the course name from the dropdown menu.  

• Add Course: The selected course will get added in the student profile.  

1.5.1.2 Session Calendar  

Session Calendar: 

• Views Available: List | Calendar  

• Color Codes: 

• Green = On Road 

• Blue = Theory 

• Grey = Complete 

• Month Navigation: Navigate between months 

• Buttons: 

• Export: Export session data 

• Add Session: Schedule a new class/session 

1.5.1.2.1 Add Session  

Upon selecting the Add Session button user will be able to view the Add Session form as below:  

Upon clicking the Add Session button, users will be presented with a form containing the following fields and corresponding details: 

• Session Name: A text field to enter the name/title of the session. 

• Class Type: Users can choose Options from the followings:  

• Theory Class (Classroom-based learning) 

• On-Road Class (Practical/field training) 

• Start Date & End Date: 

• Defines the session’s duration (single day or multiple days). 

• Time Slot: 

• Dropdown with intervals for session length. 

• Occurrence: 

• All Weekday (Repeats every weekday) 

• Specific Weekday (Custom day selection) 

• Weekend (Saturday/Sunday) 

• Location: Physical venue name/address. 

• Map URL: Optional link to a map (e.g., Google Maps) for directions. 

• Instructors: Dropdown/search to assign trainers. 

• Students: Pre-filled or searchable list. 

• Save: Review all entered information for accuracy. Click “Save” to finalize the addition of the new student to the DriveEZ system. 

1.5.1.3 View Invoice 

This will allow users to view the invoices of the specific student.  

The table lists will display invoice records with following columns. 

• Ref: A unique reference number for the invoice. 

• Amount: The total amount of the invoice. 

• Paid: The amount already paid. 

• Balance: The remaining amount to be paid. 

• Date: The date the invoice was issued. 

• View: A button or link to view the invoice details. 

• Delete: An icon for deleting the invoice.  

1.5.1.4 View Payments  

This will allow users to view payment tracking. The table records payment transactions, showing details which were made by the specific student. 

The table lists will display Payment records with the following details:  

• Invoice: The linked invoice reference number. 

• Amount: The payment amount. 

• Date: The date the payment was processed. 

• Method: The payment gateway or method used. 

• Action: A symbol for additional actions like deleting the payment. 

1.5.1.5 View Notes  

This will allow users to view the student notes:  

The table lists will display note records with the following details: 

• Category: Likely classifies notes by type. 

• Sent At: Expected to show the timestamp when the note was created or sent. 

• Note By: Would display the sender/author of the note. 

• Note To: Intended to list the recipient(s). 

• Note: The actual content or summary of the note. 

• Action: 

1.5.1.6 View Documents  

This will allow users to view and track the documents uploaded by the students.  

The table lists will display Document records with the following details: 

• Name: To display the filename or document title. 

• Uploaded By: Intended to show the user or entity who uploaded the document 

• Date: Would list the upload date. 

• Action:  

1.5.1.7 Right Sidebar (Student Profile Summary) 

On the right sidebar users would be able to view student profile as following:  

• Display Name 

• First Name 

• Last Name 

• Email Address 

• Branch 

• Country 

• Province 

• Language 

• Mobile App 

• Active Status 

1.5.1.8 Add Student  

Locate and select the “Add Vehicle” button which is situated on the top right corner. You will be able to view the Form for new vehicle details. 

Complete the student details:  

• First and Last Name: The student’s legal name. 

• Display Name (required for some fields) 

• Email Address: Used for login and notifications. 

• Password: Set an initial password for account access. 

• Phone Number and Address: Contact information. 

• Address: Add full details including Street number/name, Apartment number, city, province, postal code.  

• Emergency Contact Name: To include primary contacts 

• Pickup Location: To add pickup location 

• Zipcode: (appears twice, possibly for home and school locations) 

• Availability to Start Course (to schedule the student’s program) 

Profile picture upload: Section for uploading a student photo 

Video Tutorial